Personal Assistant

Come and work with the team at Pitt & Moore and join a passionate and expert firm servicing New Zealand since 1864. In this role, you would join a wider team where everyone is respected for the role they play in making the firm the success it is.

Join us in contributing to our firm’s mission of providing outstanding legal services and making a positive impact on the lives of our clients, while also growing as a legal professional alongside a trusted and credible firm.

In this position you would provide a quality service to Pitt & Moore clients through timely and accurate administrative support to our lawyers.  

About the Role

This is a full-time Personal Assistant role based in the heart of Nelson. You will be providing quality administrative and secretarial support to Pitt & Moore a reputable law firm in the region. This is a crucial role that will allow you to have a direct impact on the smooth running of the business and the productivity of its team.

What you’ll be doing

• Contributing to creating a positive, collaborative and productive work environment
• Documentation – Preparation of documents and notes from instructions including dictation transcription typing and handwritten notes. 
• Ensuring current and relevant client information is recorded in LEAP
• Preparing legal documents and forms. Utilising precedents
• Opening new Matter files
• Managing Letters of Engagement
• Maintaining an accurate record of all communications with and work for the client using the practice management system, LEAP
• Billing and Statements
• Assist with general office administration tasks as required
• Diarising appointments, timely reminders of deadlines, filing of documentation, follow-ups with clients
• Preparation of Settlement Statements

What we are looking for

• Can-do attitude 
• Team player who can provide back up support to other staff members when required
• Proficient in Microsoft Office, LEAP Practice Management System and other applications 
• Literate and numerate  
• Analytical  
• Understanding of the technical aspects of the team’s practice area 
• Excellent attention to detail 
• Confidence in dealing with Stakeholders, Clients, Accountants and other external companies.

Benefits and what to expect in your opportunity with Pitt & Moore:

• A free central city carpark.
• A wellbeing package that includes fortnightly massages, a wellness budget and access to support networks.  
• One ‘free’ day a year. 
• Team celebrations and recognition. 
• Ongoing education funding. 
• Legal services contribution. 
• Discounted insurance and banking packages. 
• Opportunities for exposure to a wide range of varied and interesting matters. 
• Access to modern technology and excellent support staff. 
• A thriving practice with a national client reach. 
• Excellent job satisfaction. 
• Belonging to a great team – a team that goes to great lengths to make sure you are included and welcomed across the firm. 

Above all, in this role, you get to contribute to our firm’s mission of providing outstanding legal services and making a positive impact on the lives of our clients.

As a valued member of the Pitt & Moore team, you are respected and recognised for the role you play in making the firm the success that it is. Know you are joining a trusted, established, and successful law firm, led by a dynamic and team-orientated partnership with over 160 years of precedent and many more exciting years to come.

---

---

Privacy of Information Statement

Pitt & Moore Lawyers are committed to protecting the privacy of all recruitment applications. We will ensure that the information submitted to us by applicants is used only for the purpose for which it is intended and not disclosed to outside parties, without prior consent.