Careers: Legal Secretary/PA

Legal Secretary/PA

Are you an experienced legal secretary? Come and work with the team at Pitt & Moore and join a passionate and expert firm servicing New Zealand since 1864. In this role, you would join a wider team where everyone is respected for the role they play in making the firm the success it is.

Join us in contributing to our firm’s mission of providing outstanding legal services and making a positive impact on the lives of our clients, while also growing as a legal professional alongside a trusted and credible firm.

In this position you would provide a quality service to Pitt & Moore clients through timely and accurate administrative support to our lawyers. This position would suit someone who sets high standards, has worked at a similar level, and has a passion for Property law.  

Attributes important for this role include:

Benefits and what to expect in your opportunity with Pitt & Moore:

  • A free central city carpark.
  • A wellbeing package that includes fortnightly massages, a wellness budget and access to support networks.  
  • One ‘free’ day a year. 
  • Team celebrations and recognition. 
  • Ongoing education funding. 
  • Legal services contribution. 
  • Discounted insurance and banking packages. 
  • Opportunities for exposure to a wide range of varied and interesting matters. 
  • Access to modern technology and excellent support staff. 
  • A thriving practice with a national client reach. 
  • Excellent job satisfaction. 
  • Belonging to a great team – a team that goes to great lengths to make sure you are included and welcomed across the firm. 

Key documentation responsibilities will vary depending on the area of the firm you work in.

File maintenance and management responsibilities:

  • Establishment and maintenance of matter records to ensure current and relevant information is recorded in the database.
  • Opening new matter files as required.
  • Maintaining an accurate record of all communications with and work for the client using the
    practice management system.
  • Closing of matter files in a timely manner.
  • Diarising appointments, timely reminders of deadlines, filing of documentation, follow-ups
    with clients.

Billing and statements responsibilities:

  • Managing preparation of billing of nominated authors work for Clients including refinement of narration and preparing, submitting and sending of invoices.
  • Preparation of Statements for reporting to clients.

General responsibilities:

  • Managing workflows, critical dates and team meetings.
  • Turning suitable documents into precedents.
  • Dealing with clients when required.
  • Taking phone messages.
  • Arranging meetings when requested.
  • Relieving on reception as required.
  • Providing back-up support to other support staff members when required.

Successful applicants will:

  • Be able to master the specific requirements of the practice area.
  • Have a can-do attitude.
  • Be a helpful and supportive team player.
  • Demonstrate proficiency in Microsoft Office, InfinityLaw and other applications.
  • Be literate and numerate.
  • Possess analytical skills.
  • Understand technical aspects of the team’s practice area.
  • Have an excellent attention to detail.
  • Be confident in dealing with Stakeholders, Clients, Accountants and other external companies.

Above all, in this role, you get to contribute to our firm’s mission of providing outstanding legal services and making a positive impact on the lives of our clients.

We are where we are today, after over 160 years, thanks to our amazing people.

Have you got what it takes to be one of them?

Or call 03 5456706 to talk to Alister, our General Manager, to find out more.

Pitt & Moore is a great place to work right in the heart of Nelson City.

Nelson is well known for its short commutes, outdoor life, great food, wine and beaches. This is an exceptional opportunity to join a warm, inclusive and forward-thinking firm whilst enjoying all that the location has to offer. 

Privacy of Information Statement

Pitt & Moore Lawyers are committed to protecting the privacy of all recruitment applications. We will ensure that the information submitted to us by applicants is used only for the purpose for which it is intended and not disclosed to outside parties, without prior consent.